Checklist

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Meeting Date:		Time:	Location:



ID	Task Name	Estimated Duration (days)	Start Date	Finish Date	Volunteer Names	% Complete


	Start Date
	Call Pros for Dates
	Choose from available Dates and Courses
	Decide on Format
	Notify Membership
	Write invitation
	Write Sponsor Solicitation
	Schedule Planning Dates & Location
	Develop duty roster
	Assign duties
	Mail Member Invitations
	Obtain Potential Sponsor names
	Mail Sponsor Solicitation Letters
	Sponsor Follow-up Phone Calls
	Prize Budget
	Develop Prize list
	Prize orders
	Obtain Sponsor Logos
	Order Tee Signs
	Goodie Budget
	Order Goodies
	PR - Notify papers, TV etc.
	VIP invite rules
	VIP Invite writing
	mail VIP invites
	Tourney Day
	Work Sign up table
	On Course Photographer
	Verify assigned carts and groupings
	Play Golf, but get to clubhouse 1st

Questions & Tips:

Q. How can I play in my tournament but be sure to be in the clubhouse ahead of other players?
A. During cart assignments ask the pros to put you on 1 or 10 so you finish on 18 or 9 (at the clubhouse).

Q. How many people are needed during registration?
A. Usually 3 people cover the table. Two for registration, one to hand out goodies and act as gofer.

Q. When and How to calculate the prize budget?
A. Once sponsor pledges equal player profit you can begin to allocate the sponsorship funds. Any sponsorship shortfall can be covered out of player profit which usually is earmarked for the association bank account.

ID

Task Name

Estimated Duration (days)

Start Date

Finish Date

Volunteer Names

% Complete

Estimated
Duration
(days)

Start
Date

Finish
Date

%
Complete